Using the Library

Using the Library

The Rakow Research Library is free and open to the public and no appointment is necessary. We strongly encourage all guests to contact us at rakow@cmog.org or 607.438.5300 before arrival if they plan to use our special collections or conduct in-depth research. Library guests are expected to follow general Corning Museum of Glass visitor guidelines.

  • Library guests must sign in and sign out at the reception desk on the first floor.
  • Backpacks and large bags are not permitted in the collections areas. Ask at the reference desk for storage options.
  • No food or drink is allowed in the Rakow Library reading room, collection or exhibition areas. Water coolers are available in designated areas.
  • Please be courteous to other guests. Cell phones and electronic devices should be silenced or set to vibrate when in the Library.
  • Public computers are available to use for Library research. The Library also offers free Wi-Fi access for personal devices.
  • A flatbed scanner, color photocopier, B&W copier, digital camera, and color printer are available for guest use. There is no charge for the use of this equipment.
  • To protect Library materials personal scanners may only be used with permission of the Library. Ask at the reference desk or e-mail rakow@cmog.org.
  • Guests are asked to notify a staff member if any “use” damage occurs or if any is found while using materials.

Use of Collections

Library materials are non-circulating and must be used in the reading room. Some items may be available for library to library use through interlibrary loan. There are separate guidelines for archival and special collections. These guidelines are available at the reference desk. Guests may retrieve materials from the open book, periodical and audio/visual collection areas. To access materials in the secured collection areas, please ask at the reference desk. No materials are retrieved within 15 minutes of closing.

  • Photocopying, scanning, and non-flash photography of general collection materials is permitted and is self-service. See digital camera policy for more information.
  • Photocopying, scanning, and non-flash photography of special collections materials is at the librarian’s discretion. Please consult the librarian at the reference desk or email rakow@cmog.org or call 607.438.5300 prior to your visit
  • Duplication of audio/visual materials is not permitted.
  • Duplication of any non-audio/visual material is for reference purposes only. If you wish to use an item for publication you must contact rights@cmog.org. For more information, please ask the librarian at the reference desk.
  • The viewing of special collections materials may be limited, at the Library’s discretion, to a digital, paper, or microform reproduction of the material.
  • Special collections materials may require special handling, including the use of gloves, and book cradles. Library Staff will assist you in using these materials.
  • Special collections materials must be returned to the reference librarian for re-shelving; all other materials may be left on any red cart in the Reading Room or general collections areas.

Access to Special Collections and Archives

Our Special Collections and Archives contain original, unique materials in a variety of media, formats, and conditions. The Library is happy to provide researchers with access to these materials. In order to help us preserve our collections, ensure their availability for future researchers, and allow for the integrity of the archival record, we ask that researchers follow these guidelines:

Access

Researchers are strongly encouraged to call in advance to determine availability of materials and/or to schedule an appointment for viewing.

Access is subject to any restrictions placed on materials by statute, office of origin, donors and sellers, or by the Rakow Research Library for preservation, processing and other administrative purposes. Researchers wishing to use the Library’s special collections and archives must sign in electronically at the reception desk and review/sign the guidelines. All special collections and archival materials will be retrieved for researchers by a librarian. Materials will be inspected before they are provided to researchers and when they are returned. For special collections materials, a copy (i.e. microfilm, photocopy, or digital surrogate) may be substituted for the original. Materials will be retrieved until 15 minutes before the Library closes.

Handling

  • No food or drink is allowed in the Library reading room, collection or exhibition areas. Water coolers are available in designated areas.
  • Backpacks and large bags are not permitted in the collections areas. Ask at the reference desk for storage options.
  • Special collections and archival materials must remain in the reading room.
  • Please wash hands before handling archival materials. We do not use cotton gloves in handling paper materials, but they are required for handling photographs, slides and negatives. These will be provided by a librarian.
  • Please handle all items with the utmost care.
  • Researchers should look through one folder at a time, maintaining the order in which the items were delivered.
  • Please do not use any kind of ink pen or permanent pencil; notes may be taken in pencil or on a computer only.
  • Please maintain the existing order of materials within each folder/binder/box; do not rearrange materials. Out-cards or acid-free book marks will be provided to assist in maintaining the original order of materials. This is critical: it ensures materials can be located and studied in their proper context.
  • Out-cards and/or acid-free book marks will be provided to assist in maintaining the original order of materials. Please do not “mark” materials with Post-It notes, paper-clips, etc. as this will damage special collections and archival material.
  • Please leave photographs and other fragile materials in their protective sleeves. If you wish to view an item without the covering, ask for assistance.
  • Special care must be taken with fragile, rolled, or oversize material. Please see Library staff for assistance
  • Please ensure that archival items remain flat on the surface of the reading table; allowing nothing to be placed on them or written on them. Please do not trace illustrations or take notes on top of collection materials, as this can leave marks and indentations. When using rare books, book cradles are required to protect the books; Library staff will assist you.
  • Researchers are responsible for safeguarding all materials borrowed for use. Please do not transfer items to other researchers, and notify a librarian immediately of any discrepancies, damage or conservation issues.
  • Please return all materials in the manner you received them to a librarian when leaving for the day or for an extended break.
  • Theft or intentional destruction of material is a criminal act and will be handled in accordance with Museum policies.

Duplication and Photocopying of Special Collections and Archival Material

Please speak with a Library staff member before duplicating (photocopying, scanning, digital photography and so on) special collections or archival material. Permission will be granted on a case by case basis. A request may be denied based on the condition of the materials and restrictions placed on the item by statute, office of origin, donors, and sellers or by the Library for preservation, processing and other administrative purposes. To protect Library materials personal scanners may be used only with permission of the Library. Researchers are responsible for following applicable copyright laws.

Publication

If you wish to use an item for publication you must contact rights@cmog.org. For more information, ask the librarian at the reference desk. Authors are encouraged to provide the Library with 2 copies of works that use information or images from our special collection and archives.

Digital Camera Use Policy

The Rakow Research Library permits photography in the reading room. We reserve the right to deny requests or revoke the photograph privileges of researchers. Please take time to review the following policies.

  • Photographs are for reference purposes only, and may not be reproduced, shared with others, published, or posted on the internet. If you wish to use an item for publication you must contact rights@cmog.org. For more information ask the librarian at the reference desk.
  • Only digital cameras or cell phones may be used; clicks and audible alerts must be disabled. No flash, tripods, laptop cameras, or special lighting are permitted. Users may not stand on chairs or rearrange furniture to capture a better image.
  • All materials must be handled carefully and staff are available to assist you. Bound volumes must be supported in a book cradle, and pressure must not be applied to bindings. Unbound materials must remain in the original folder and order.
  • The use of reproductions from materials in copyright is subject to fair use provisions of Title 17, United States Code. (see Copyright Notice below)
  • It is the responsibility of each user to keep complete and accurate citations for all items photographed.

The Copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. The user agrees to defend, indemnify, and hold harmless the Corning Museum of Glass and the Rakow Research Library against all claims, demands, costs and expenses incurred by copyright infringement or any other legal or regulatory cause of action arising from the use of Library materials.