Advancement Associate

Independently and in collaboration with the Advancement team, ensures overall integrity and consistency of the Museum’s stewardship, donor relations, and donor and prospect research activities. Positively influences donor retention, and ensure donors’ continued interest in, and affinity for, the Museum.  Helps drive a comprehensive, innovative, effective, and rapidly growing fundraising program.

RESPONSIBILITIES

Prospect Research

  • Establish best practices for prospect management research and conduct essential research to support the Advancement department in its fundraising.
  • Conduct online research and utilize other tools, practices, and subscription databases, including iWave, Target Analytics, NOZA, and Foundation Directory Online to assess donor capacity and interests.
  • Qualify new prospects utilizing an array of the above-identified and other tools, including researching donors at various arts and culture organizations.
  • Collaborate with the MIP, Member Services Specialist and the CRM specialist on pipeline development as it pertains to research.
  • Assist with the identification of and research on foundations and other institutional giving prospects.
  • Run reports using Raiser’s Edge to extract relevant and accurate data around prospects, creates and manipulates reports, including complex Excel reporting.
  • Create updated donor profiles and strategy briefings for the use of Advancement and Museum leadership.
  • Accurately and thoroughly compile, track, and update all relevant data in Raiser’s Edge to support Advancement initiatives.
  • Other duties as assigned.

Donor Cultivation, Stewardship, and Recognition

  • Lead the development and execution of donor acknowledgement and recognition for the Museum.  Work collaboratively with the MIP, CAO, Senior Advancement Officer and the Marketing & Communications departments to develop a year-long communications strategy to engage new and existing donors around Museum programming.
  • Execute all routine stewardship reporting, including but not limited to the Museum’s process for the acknowledgement of contributions, endowed fund reporting, the annual report and other projects as determined.
  • Monitor the fulfillment of donor’s wishes and ensure successful internal communication within and outside of Advancement in cases of endowed and current-use gifts that have specific parameters.
  • Determine, design, and draft acknowledgements on behalf of the Advancement department, as well as prepare and oversee pledge reminder process and procedures. 
  • Process all multi-year commitments and assist with processing related to Ennion and other high- level donors in Raiser’s Edge, with a special focus on ensuring accountability and recognition.
  • In collaboration with CAO, SAO, and MIP, draft a variety of written materials, including briefings, individual proposals, appeals and acknowledgements.
  • Maintain day to day knowledge of Museum events/programming as it relates to donor interests. 
  • Assist the MIP, CAO and SAO with the planning and facilitation of cultivation/stewardship events based in Corning and beyond, including but not limited to invitation logistics, tracking of RSVPs/participation in RE NXT, pre- and post-event follow up, seating/nametag logistics and vendor/location research.
  • In collaboration with MIP, help draft and review Ennion and other appeals. 
  • Track and report on all recognition opportunities.
  • Support and amplify the Museum’s commitment to diversity, equity, inclusion, and access.
  • Other duties as assigned.

QUALIFICATIONS

  • Bachelor’s degree required.
  • Minimum five years’ experience in advancement and/or donor relations/stewardship, research, and writing.
  • Experience at a complex non-profit and/or arts and cultural institution preferred.
  • High attention to detail, along with a high level of energy and initiative a must.
  • Demonstrated ability to think strategically and creatively about researching, engaging, and stewarding prospective and existing donors.
  • Strong writing and communication skills.
  • Strong ability to organize and synthesize complex information succinctly.
  • Ability to work independently, as well as in a team, with a track record of successful collaboration.
  • Demonstrated experience using Raiser’s Edge or equivalent CRM database, or ability to learn; demonstrated knowledge of or ability to utilize Microsoft Office Suite.
  • Ability to occasionally travel, work evenings and/or weekends around special events.